How to Book a Wedding Photographer and Videographer in Greece & Europe
Planning a destination wedding in Greece or anywhere in Europe is an exciting journey. From breathtaking islands to historic cities and romantic countryside venues, Europe offers endless possibilities. But no matter the location, one decision remains crucial: choosing the right wedding photographer and videographer.
At Beyond Films, we are professional wedding photographers and videographers based in Athens, Greece, working all over Europe. Over the years, we’ve seen how proper planning and early booking make all the difference. Here’s everything you need to know about securing the right team for your wedding day.
1. Book Your Wedding Photographers Early — At Least 12 Months in Advance
Wedding dates in Greece and Europe — especially between May and October — are in very high demand. Most professional wedding photographers and videographers are booked at least 12 months before the wedding date, particularly for weekends and peak summer months.
Popular destinations such as the Greek islands, the Amalfi Coast, Lake Como, Provence, and major European cities often fill up even earlier.
The same applies to other key vendors:
- Wedding venues
- DJs and live bands
- Wedding planners
- Florists
- Hair & makeup artists
- Caterers
Luxury venues and high-demand DJs can be booked 12–18 months in advance. If you’ve secured your date and location, your photography and videography team should be one of your first bookings. Professional wedding photographers typically accept a limited number of weddings each season to maintain creativity and quality.
2. Study Portfolios and Full Wedding Stories
When searching for wedding photographers, look beyond a few highlight images on Instagram. Ask to see full wedding galleries and complete wedding films.
Pay attention to:
- Consistency in lighting and editing
- Emotional storytelling
- Natural moments vs overly posed images
- Experience with destination weddings
- Ability to adapt to different lighting conditions
Greece, for example, offers strong Mediterranean sunlight, bright white architecture, and dramatic sunsets. Italy offers softer countryside tones and historic textures. A skilled photographer understands how to adapt to each environment and use natural light beautifully.
The same applies to videography. A well-crafted wedding film should feel cinematic but authentic — not staged or artificial.
3. Schedule a Video Call Before Booking
Especially for destination weddings, a video call is essential before confirming your photographer and videographer.
Your wedding team will spend more time with you than almost any other vendor on the day. They will be present during intimate, emotional, and high-energy moments. Feeling comfortable with them is crucial.
During your video call, you can:
- Share your love story and wedding vision
- Discuss your aesthetic preferences
- Ask about their approach and workflow
- Clarify coverage hours and packages
- Understand how they guide couples during portraits
Most importantly, you’ll feel whether there is chemistry and trust. When couples feel relaxed with their photographers, the result is more natural, emotional, and timeless imagery.
4. Discuss All Known Wedding Details Early
Even if your wedding is months away, share all confirmed details with your photography and videography team as soon as possible.
Important details include:
- Ceremony and reception locations
- Guest count
- Wedding timeline
- Sunset time
- Transportation between venues
- Cultural traditions or surprises
Golden hour is often the most important time of the day for portraits. An experienced wedding photographer will help you structure your timeline around the best natural light.
If your ceremony is outdoors, orientation toward the sun matters. If it’s inside a historic chapel, lighting conditions must be evaluated. If your reception includes special lighting or fireworks, your videography team needs to plan accordingly.
The earlier these conversations happen, the smoother your day will feel.
5. Coordinate With Other Vendors
Professional wedding photographers and videographers collaborate closely with planners, DJs, venues, and stylists.
For example:
- DJs should coordinate lighting during the reception.
- Venues should confirm ceremony setup for optimal light direction.
- Planners should structure the timeline to avoid rushing key moments.
When vendors communicate well, the atmosphere remains calm and organized. This directly affects your photos and films — relaxed couples create the most beautiful memories.
6. Understand the Contract and Deliverables
Before booking, carefully review your agreement. It should clearly outline:
- Coverage hours
- Number of photographers and videographers
- Delivery timeframe
- Number of edited images
- Film length
- Drone footage (if permitted)
- Payment schedule
Professional wedding photographers provide transparent contracts and realistic delivery timelines. Clear communication builds trust and avoids misunderstandings.
7. Trust the Process
Once you’ve chosen your wedding photography and videography team, trust their expertise.
Whether your wedding takes place in Athens, on a Greek island, in Italy, France, or anywhere in Europe, experienced professionals know how to guide you naturally. You don’t need to worry about posing perfectly or performing for the camera. Focus on enjoying your day, connecting with your partner, and celebrating with your loved ones.
At Beyond Films, our approach combines documentary storytelling with editorial aesthetics. We focus on authentic emotion, cinematic light, and timeless elegance — creating images and films that allow you to relive your wedding day for decades to come.
Final Thoughts
Booking your wedding photographer and videographer is more than a logistical step — it’s a creative partnership.
✔ Book at least 12 months in advance
✔ Meet via video call to build trust
✔ Share all known details early
✔ Coordinate timelines with other vendors
✔ Choose professionals whose style matches your vision
With proper planning and the right team by your side, your wedding in Greece or anywhere in Europe will not only be unforgettable — it will be beautifully documented forever.
If you’re looking for professional wedding photographers and videographers based in Athens and working across Europe, Beyond Films would be honored to tell your story.
